Terms and Conditions

Booking Fee
A non-refundable booking fee of the amount stated in each tour or workshop description is required at the time of booking.

Balance Due Date
The balance of the tour/workshop price is due 8 weeks prior to the departure date. Should this final payment fail to reach me by the date specified, I reserve the right to treat the booking as cancelled and retain the booking fee. If a booking is made 8 weeks or less prior to the departure date then the full amount is payable at the time of booking.

Client Cancellations
Any cancellation by the client must be made in writing or by email. The date on which the letter or email is received by me will determine the cancellation charges applicable. These charges are expressed as a percentage of the total tour price, and are as follows:

• 8-6 weeks before departure 50%;

• 6-4 weeks before departure 75%;

• 4 weeks or less before departure 100%.

Confirmation of Booking

The receipt of a booking fee does not imply acceptance of a booking. I will confirm our acceptance of your booking by email, and it is at the time I send out this confirmation that a contract comes into existence between us.

At my discretion an administration charge of £40 may be made for alterations or amendments to a booking.

The transfer of a booking from one tour to another is at the discretion of Richard Childs Photography, if made more than 8 weeks prior to departure, it will also incur a fee of £40. The intention to transfer should be notified in writing or by email.

At 8 weeks or less before departure cancellation fees will also apply (see cancellation clause).

Alteration & Cancellations by Richard Childs Photography 

Richard Childs Photography reserves the right to alter or cancel any tour or workshop. Should an alteration or cancellation become necessary, you will then have the choice of accepting the change, taking an alternative tour or workshop (and where this is of a lower price I will refund the difference), or withdrawing from the contract and accepting a refund of all monies paid to Richard Childs Photography.

 Underbooking

Underbooking is a situation in which the minimum number of bookings required to run a tour is not met.

If I have to cancel a tour for this reason, I will not do so less than 30 days prior to departure. However, since most of my workshops are for low client numbers I may offer anyone signed up the alternative of a bespoke option in lieu of the planned group workshop.

Force Majuere

I may also cancel due to force majuere, this is defined as unusual and unforeseeable circumstances beyond my control, such as war or the threat of war, riots, terrorist activity, civil strife, industrial disputes, natural or nuclear disaster, fire, flood or adverse weather conditions.

Change of Tutor

In the event of the specified tutor being unable to attend due to illness or other circumstances beyond my control, another tour leader will be provided. If this is not possible, then the tour or workshop will be cancelled and the provisions of alteration & cancellation clause will come into effect.

Travel and accommodation

The workshop fee covers,

• accommodation,

• inclusive transport

• all photographic tuition during the workshop.

All other costs and expenses associated with attending the workshop are the responsibility of the client.

Price Alteration 

I reserve the right to change any of the prices, service or other particulars of a tour or workshop at any time before I enter into contract with you. If there is any change, I will notify you before we enter into such contract.

Funds Held in Trust 

To ensure compliance with the Package Travel Regulations in the event of insolvency, all customers’ payments will be held in trust until the tour or workshop is completed.

Tour & Workshop Descriptions

The type of tours and workshops I offer require flexibility and must allow for changes in weather and other circumstances beyond my control. For this reason the outline itinerary and tour/workshop description must be taken as an indication of what may take place on the tour or workshop, and not as a contractual obligation on the part of the company.

Clothing and Equipment

The client is responsible for providing clothing and footwear appropriate for the weather conditions and terrain likely to be encountered on a landscape photography workshop. I am happy to advise on this prior to the start of a workshop.

Please ensure you bring adequate batteries, chargers and media storage for your cameras as these will be virtually impossible to source once the workshop has commenced.

Interruption to Service

Richard Childs Photography does not accept liability for any loss or additional expense caused by delay or interruption to travel services through weather conditions, civil disturbance, industrial action, strikes, wars, floods or sickness. Such losses or additional expenses are the responsibility of the passenger.

Responsibility

Richard Childs Photography accepts responsibility for acts and /or omissions of its contractors (whilst acting in the course of their service). Richard Childs Photography does not accept responsibility or liability for death, bodily injury or illness caused to the client or any other person included on the booking, unless arising from the negligent act and/or omission of the company’s contractors (whilst acting in the course of their service). Any claims shall be subject to English law in respect of any question of liability or quantum, and all proceedings shall be within the exclusive domain of the English courts.

Complaints

The client must communicate any perceived failure in the performance of this contract on the spot to the tour leader thus giving the tour leader the opportunity to achieve a satisfactory solution. Should this not be possible, you should make your complaint known to us in writing within 28 days of the completion of the tour or workshop.

Travel Insurance

It is a term of the contract between us that you will obtain the appropriate travel insurance cover before you set out on the tour or workshop (whether abroad or in this country). The insurance must cover the loss, expenses and damages arising from, including but not limited to, the cancellation of the tour or workshop (whether in whole or in part), personal accident and injury, loss of baggage and personal money and belongings

As the client and participant in a workshop it is your sole responsibility to ensure you, your belongings and equipment are adequately insured against injury, death and accident, accidental damage, loss and theft, during the workshop.

The client hereby accepts sole responsibility for ensuring that they have adequate insurance cover for life, medical and accidental risks before, during or after the workshop. This insurance should cover the client in the event of medical rescue and/or repatriation costs (in the case of accident or illness). All personal belongings (luggage) and equipment remain the sole responsibility at all times of the client.

Richard Childs Photography cannot accept any liability for loss or damage to the client or their equipment and the client takes part in the workshop entirely at their own risk.

It is the responsibility of the client to ensure that they take heed of any instruction and/or advice given by the tour leader and should the client select any locations or take any route to a location of their own choosing or move away from close proximity to where the tour leader is they do so in their own independent and individual capacity and entirely at their own risk and will be deemed to be outside of the scope of the workshop and no longer a part of the workshop until such time as they return to within close proximity of the tour leader (such proximity to be within ear shot and eye sight of the tour leader)

Acceptance of Terms & Conditions

By making a booking, you are agreeing to accept all the above conditions. Any person making a booking does so on behalf of all the individuals included in it, so that all are bound by the booking conditions.